Every Lantana business needs to have a way to manage the documents their company regularly produces. Many companies must also meet the legal requirements of document management. There are companies who can help.
Depending on the type of business, a company may have to maintain records for as long as they’re in business. In many cases using a company to convert their paper documents into electronic images will meet legal requirements as well as save space and money.
Electronic Image Storage
There are times when it is best for a company to store their documents offsite. Using a business that will scan only the documents requested from storage and send them electronically will also save money. A business will no longer need to pay the annual salary for employees to perform this task. It enable other employees to focus more on doing just their job.
At times the needs of shredding documents can be overwhelming for a business. Because of security and legal concerns, some documents cannot leave a company’s facility. This is the time when using a company that does mobile shredding will be valuable. A company won’t have to spend time getting vehicles, locking up documents and transporting them to another location. They simply can let the shredding experts into the business to take care of all their shredding needs. A company able to provide Certificate of Destruction will also earn the trust of their customers who need important documents destroyed.
Does a company want to safely store the images of their security cameras? Are there recording of important meeting or interviews that need to be saved. Storing such items in the form of VHS tapes, cassette tapes and more in a secure off-site vault could prove to be valuable.
There is a company that can provide your Lantana business with all of these services and more as part of their document management in Lantana. Contact Saxon Archives and learn more about the many storage, scanning and document management solutions they offer.
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